Director of Planning and Administration

Company Name:
Title: Director of Planning and Administration
Classification: Exempt - F/T - Salaried
Reports To: VP Finance
This position is responsible for the overall coordination and oversight of all of _FIRST_'s business planning efforts including the annual business plan and related operating budget. He/she will be instrumental in assuring that all of _FIRST_'s Planning/Budget Managers are actively engaged and supported, both in terms of financial data and analyzes and documented procedures and processes.
Another key duty of this position is as a primary contributor on special projects within the financial function. This includes, but is not limited to, financial modeling, business planning scenarios, and the performance of business modeling for both _FIRST_ 's Headquarters and _FIRST_'s related entities.
The position reports to VP Finance and is responsible for the supervision of two employees. In addition to supervising the Manger of Financial Reporting, the Director, as part of their administration responsibilities, will provide oversight of _FIRST_'s Facility and supervise the Facility Manager.
A working knowledge of IRS 501 (c) (3) charitable organization (IRS and States') regulations, compliance and accounting practices for a not-for profit organization is important as is a multi-faceted knowledge of business systems, software, modeling, and systems conversions/implementations
RESPONSIBILITIES and DUTIES : Including but not limited to:
Business Planning/Operating Budget (with staff support)
Plan, document, coordinate, guide and manage the annual business planning process. Key success metrics include automation of tasks and overall ease of process and procedures.
Estimate, consolidate, review, and internally present the various components of the annual Operating Budget including personnel, revenues and expenses, and capital investments.
Mentor any new personnel and Planning/Budget Managers in methodologies employed.
End product is a quality and detailed Plan and Budget per established guidelines, due dates.
Assist the VP, Finance in the preparation of formal budget presentation materials as requested.
Oversee monthly analyses of Actual Results versus Budget; holding internal reviews as needed.
Oversee preparation of rolling forecasts and financial statuses (Outlooks) as needed/requested.
Works closely with the General Accounting staff, collaborating on all related tasks as is needed.
General Administration:
Overall responsibility for the 'Common' G&A; department budget and actual expenses. Includes numerous cost items not associated with a specific department or _FIRST_ Program. Examples include supplies, depreciation, legal, and miscellaneous general costs to be allocated out.
While assisting _all_ Programs and Departments, this position serves as Finance's primary interface to both the Information Technology and Human Resources department leadership and personnel.
Risk Management practices-working in tandem with their direct staff and the VP Finance; perform general oversight of all of _FIRST'_s insurance policies/coverages and the related annual expenses.
Makes recommendations on low-risk short-term investments of the organization's cash reserves.
Oversees staff efforts on IRS and States' fundraising compliance and annual registration.
Provides support to the President's Office for any special administration needs as requested.
Special Projects:
Assists with special projects at the request of the VP Finance, President, or other senior staff.
Along with their staff, provides requested support to General Accounting during external audits.
As scheduled, travels to perform on-site audits related to the statusing of major pass through grants and/or sub-grants, in order to insure that our donors' intent is complied with at all times.
Provides assistance to the Strategic Sourcing and Services team as requested / warranted. This may include special support in the form of RFP analyses, or competitive bids and business needs.
Provides general oversight of, and support to, the Facility Manager. Specific items include capacity planning, project cost estimating, and build out of any additional office requirements.
Collaborating with the Facility Manager, has the overall budget responsibility for the _FIRST_ Facility including common area costs, risk management, and special projects. Primary role is as advisor.
Bachelor's Degree (BA or BS) in Business Management or similar and a minimum of ten years of directly related hands-on experience required. A Master's Degree is a definite plus.
In-depth Business Planning and Analysis demonstrated skills, knowledge, and abilities.
Operating Budget creation, detailed, accurate forecasts, and strong cost estimating abilities.
Should have the ability to read and interpret documents such as accounting policies and procedures, grant awards (contracts), operating instructions, and procedure manuals.
Must have the ability to write effective reports and prepare professional correspondence.
Must have the ability to speak effectively before diverse groups, including major donors and grantors, board of directors, and employees of the _FIRST_ organization.
Date: 2014-05-13
Country: US
State: NH
City: Manchester
Postal Code: 03101

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