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Accounts payable clerk

Company Name:
Elliot Hospital
ACCOUNTS PAYABLE CLERK
Department: FINANCIAL REPORTING
Schedule: 8:00A-4:30P
Shift: Monday - Friday
Hours: 40
Job Summary:
Position Summary:
Under the general direction of the Manager, Financial Reporting and the direct supervision of the Accounts Payable Supervisor and within established system and departmental policies and procedures, the Accounts Payable Representative performs the following functions:
Responsibilities:
Opens, sorts and date stamps daily outside mail and other incoming interoffice correspondence.
Organizes and maintains correspondence into three types: basic invoice, PO match, and service.
Audits basic invoice type for appropriate authorizations, proper supporting documentation, and accurate general ledger coding. Batches paperwork and enters into AP System.
Groups PO matching type invoices alphabetically and chronologically and enters them into the AP System.Verifies invoices with items on Purchase Order including vendor pricing and quantities received.Notifies Purchasing of all discrepancies and works with them until issues are resolved.
Enters Service type invoices linking the invoice to the PO and verifying pricing and duration of the agreement.
Enters all approved transactions into the AP System in a timely manner assuring proper accounting period, remitting address, payment terms and 1099 status are awareness of possible duplicate transactions is essential.
Maintains files of all open invoices on an ongoing basis.
Completes Vendor Set up sheets accurately and in a timely fashion so these vendors can be added to the Master File.
Prepares processed invoices for submission to an outside imaging resource by ensuring eachinvoice is given a unique identifying number upon entry, that will be used to match to a tape
created by the IT Department.The tape includes information from the Lawson Financial System
that is specific to the image and linked to it using the identifying number.This number is then
used to locate the image within the software application provided by the imaging company.
Audits vendor statements in order to reconcile open vendor balances to unpaid invoices.Discrepancies are addressed with vendors in a timely with vendors on a
wide range of issues.
Pulls printed checks that need attachments and matches to corresponding remittance stubs before mailing.Runs balance of checks through the sealer and mails or distributes to appropriate areas in accordance with department policy.
Participates in the check run process on an as-needed basis.
Maintains up to date listing of valid department accounts.
Participates in annual 1099 review of vendor payments and ensures accuracy of reported paymentinformation.
Ensures confidentiality of employee and hospital data.Maintains good communication, establishes and maintains positive working relationships with employees and department heads.
Education/Experience:
Education:High School Diploma or equivalent required.
Experience:Three years in an accounts payable department preferred.
Elliot Health System is an Equal Opportunity Employer and an Affirmative Action Employer.

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